Organization: Creative Arts Charter School
Job Title: Business Manager
Location: San Francisco

Posted: 3/7/08

Creative Arts Charter School, San Francisco's only public K-8 school dedicated to the arts, is looking to fill the newly created position of Business Manager. We seek a dynamic team player with excellent communication skills and a commitment to a public, progressive education. The ideal candidate will not only be responsible for all areas of accounting and finance, but will serve as an advisor to the School Director and to the Board of Directors in assisting them with making sound business decisions. This position reports directly to the School Director.

The ideal candidate will have experience in accounting/finance and should be familiar with all aspects of managing a small business or small non-profit organization (described below). The ideal candidate must have superior time-management skills, and be able to effectively identify and resolve the day-to-day issues that may arise and require immediate attention.

General Responsibilities:

• Participates in the selection, training, and direct supervision of office administrative staff.
• Manages all functions related to school finance, HR, facilities, SIS and development.
• Maintains regular communication and advises to school director in all areas of responsibility.
• Establishes active, cooperative relationships with staff, students, and parents.
• Promotes parental and community support for school programs, goals and objectives.
• Interprets and administers CACS Board of Directors, Board of Education and District policies and administrative regulations.
• Assists in the development and implementation of the school goals, including benchmark performances; assists in program development activities as related to school operations.
• Special task and projects as assigned by the school director.

Specific Responsibilities:

Finance

• Manages the day-to-day business affairs of the school
• Oversees bookkeeping, using QuickBooks -- in charge of accounting system
• Prepares and manages budgets, and financial statements; operational summaries and monthly management analysis for the Board of Directors
  • General ledger, P&L, Cash Flow and Balance Sheet
• Tracks all receivable and payables
• Oversees payroll, using payroll service
• Coordinates with CPA and Board the annual audit and tax preparation
• Manages financial relationships with vendors, production services clients, independent contractors and consultant projects
• Conducts ongoing organizational analysis to identify needed improvements and strategies for increasing organizational efficiency (e.g., energy efficiency of facility)
• Banking – responsible for monitoring accounts, monthly reconciliation, deposits
• Compliance – comply with all SFUSD and CDE reporting requirements

Operations

• Vendors – maintain contracts and relationships; monitor accounts
• Facilities – coordinate with SFUSD and independent contractors
• Develops and implements a facility management plan for scheduled maintenance and repair
• Oversees house and grounds keeping
• Oversees insurance policies
• Procurement – research and advise on capital expenditures

HR

• New hires – onboarding paperwork, fingerprinting, etc.
• Manage Employee Benefits – administration of accounts
• Health, Dental, AFLAC, 403B
• Payroll – handle all facets of payroll administration w/ service
• Track all employee attendance, vacation, sick and PTO use/accruals

Development

• Manage part-time development contractor to keep LOI process going
• Work with grant writers and school staff on development of LOI
• Develop budgets for all grant submissions
• Write grant reports as necessary for existing grants
• Write new grants as opportunities become available
• Provide technical support to Board, Director and Fundraising Committee to meet school fundraising goals to cultivate private donors

Technology

• Manage SIS - PowerSchool
• Email – manage email accounts

Compensation
Starting Salary: commensurate with applicant’s qualifications. Please provide Salary history for the prior 5 years. Generous benefits package with medical, dental and 403(b) plan.
Hours: 8-4 daily. 10 holidays, 10 sick days, 8 days off at Winter Break, 4 days off at Spring Break plus 4 weeks vacation.

Requirements

• Minimum 4 year college degree.
• Ability to work in a fast paced, always changing environment is required.
• Ability to work independently and as a team required.
• Strong knowledge of Quickbooks, familiarity with MSOffice, and basic HTML required.
• Managerial experience required
• Clear written and verbal skills- appropriate for varying situations and audiences
• Thoughtful, reflective, diplomatic
• Can clearly communicates point of view yet fully supports final decisions if different from one’s own

Preferred

• Ability to manage website updates
• Experience working in a school setting
• Experience working for a non-profit organization
• MBA or degree in Accounting

Contact: Jaroslow@hotmail.com